The Project Coordinator is a collaborative and creative team member who helps achieve strategic communications goals. This position is split between two areas within the Department of Paediatrics; the Division of Paediatric Emergency Medicine and the executive office of the Department of Paediatrics.
Project Coordinator – Division of Paediatric Emergency Medicine
Reporting to the Head, Division of Paediatric Emergency Medicine, the Project Coordinator will provide support and coordination for the Division’s digital media program, including development, production and design. This role will collaborate with internal and external stakeholders, prepare status reports, project plans and tracking documents. Accountable for communicating and presenting project status and results to leadership. Using web-based content management systems, create and manage content to enhance the Division’s on-line presence, including Twitter, YouTube and websites.
Project Coordinator – The Department of Paediatrics
This position will also support and develop digital, social and web content for the Department of Paediatrics. Reporting to the Director, Strategy, Finance and Administration and the Project Manager, the Project Coordinator will lead and manage strategic communications initiatives for the Department and is a collaborative strategic planner and implementer who helps ensure that the online presence achieves the Department’s mission, goals, and objectives.
Here’s What You’ll Get To Do:
- Coordinate the development, implementation and evaluation of all related project deliverables.
- Coordinate the day-to-day activities of multiple projects from initiation and planning through to execution, closure and evaluation.
- Conduct workflow analysis to establish project tasks, resource requirements, timeframes, milestones and key deliverables of the project.
- Support, analyze and preparing project status reports
- Coordinate and attend project meetings, and updates.
- Proactively identify and report modifications and/or resolving issues during the project cycle to ensure consistent project success.
- Maintain timely communications with all project team members, including internal and external stakeholders
- Use project management standards and procedures for project reporting and documentation
- Coordinates and prepares stakeholder communication
Web and Social Media Management
- Responsible for ensuring the online presence (both external and internal) of the Division of Paediatric Emergency Medicine and the Department of Paediatrics adheres to branding and content guidelines and is developed within the framework of a long-term web strategy
- Serve as a point of contact and quality assurance for a wide variety of content contributors
- Acts as key stakeholder on major joint projects between Communications & Public Affairs and the Communications Office at the University of Toronto, Faculty of Medicine. Ensures users’ needs are met and oversees the development of the visual design and communications elements of the project.
- Acts as a consultant to staff to support the ongoing enhancement of their online presence.
- Develop persuasive, informative, audience-focused written content based strategic communications rollout plans and/or interviews with subject matter experts.
- Develop content for internal and external channels, including but not limited to: web stories, photo captions, video scripts, departmental web-page text, annual report sections, newsletters (MailChimp) key messages and staff profiles.
- Liaises with photographers, videographers, illustrators and other team members to integrate content.
- Scope opportunities to introduce and strategically optimize digital content.
- Use a 4K digital camera in conjunction with Final Cut ProX and Motion, responsible for recording and producing video material with basic on-screen elements, such as texts, arrows and indicators.
Here’s What You’ll Need
- Bachelor’s degree or equivalent
- Degree/diploma in journalism, public relations, communications or a related area considered a strong asset
- Project Management Professional (PMP) designation an asset
- Minimum of 3 years’ project coordination experience, preferably in a healthcare setting.
- Experience with applications including Final Cut ProX, Motion, MailChimp, WordPress, Squarespace, Adobe InDesign, Adobe Photoshop, Articulate Storyline 2 and SharePoint a strong asset
- Ability to lead and coordinate multiple teams with complex deliverable requirements.
- Ability to work as a productive and contributing member of a project team; building, enhancing and maintaining strategic stakeholder relationships.
- Exemplary communication (both verbal and written), facilitation and presentation skills.
- Ability to be creative, self-directed, innovative, results- and detail-oriented.
- Well-developed understanding of factors involved in the successful implementation of hospital facilities.
- Ability to think conceptually at an operational level.
- Excellent organizational, problem-solving and analytical skills.
- Excellent time management skills and ability to manage multiple priorities.
- Strong written and oral communications skills