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Production Coordinator, On-Set Representative – Canadian Film Centre – Toronto, ON

Company: Canadian Film Centre

Address: Toronto, ON

  • Full Time

Canadian Film Centre

The Production Coordinator/On-Set Representative works closely with the Supervising Producer, Production Manager and the Manager, Technical & Post-Production and other programs and production staff in delivering the production aspects of CFC’s programs. The Production Coordinator is responsible for taking the lead in scheduling, crewing, coordinating and organizing logistical prep of all production activities, as well as acting as the on-set production representative during production. This is a key position within CFC’s production department, responsible for ensuring that a high level of quality, safety and technical proficiency is delivered across our many programs and productions.


  • Act as the Production department’s key point person for the collection and distribution of all prep- and production-related paperwork, and ensuring its completion and delivery
  • Coordinate the scheduling of all production and post meetings and sessions
  • Maintain regular communications with filmmaking teams in terms of deadlines
  • Act as the Production department’s point person with ACTRA, which includes liaising regarding permittee applications, overtime remittance forms, etc.
  • Create shooting schedules, cast lists, crew lists, call sheets and other production-related documents
  • Attend pre-production meetings (as needed)
  • Act as On-Set Representative of the CFC and actively monitor all CFC productions, ensuring that the sets are operating in a safe and professional manner, according to industry standards
  • Provide hands-on prep- and production-related support to filmmaking teams as required, ensuring that cast, crew, locations, supplies and equipment needs are in place for each production, and provide help where needed to producers
  • Work closely with and provide direction to the Production Assistant, as well as any other production staff/co-ops/volunteers
  • Ensure that the CFC production volunteer database is up-to-date and set up to track volunteer’s hours
  • Manage, track and collect donations in kind from sponsors and suppliers
  • Oversee inventory and maintain familiarity with all of CFC’s in-house production equipment, including cameras, monitors, sound kits, etc.,; anticipate the technical needs of each production exercise

Required Qualifications:

  • Minimum 3 years related experience, including production office and on set experience
  • Strong familiarity with the challenges of production
  • A passion for film production and comfortable being on a film set
  • Basic film equipment knowledge
  • Excellent interpersonal and communications skills
  • Exceptional attention to detail
  • Exceptional at anticipating needs, multitasking, problem solving, meeting deadlines and working under pressure on tight timelines
  • Must be organized, resourceful and motivated, with strong team building skills
  • Must be comfortable providing direction to staff, interns and volunteers
  • Must have valid Ontario Driver’s license


  • Related university degree or college diploma ideal
  • Current First Aid training certificate

Interested candidates should submit a cover letter and resume by December 2, 2019 and indicate “Production Coordinator, On Set Representative” in the subject line.

The CFC is an Equal Opportunity Employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls please.

Job Type: Contract

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