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Thursday, February 20th, 2020

Disney job in
Emeryville, CA at nycfilmcrew.com - Crew Gigs - Film Jobs - TV Jobs

Assistant to the Producer – Disney – Emeryville, CA


Company: Disney

Location: Emeryville, CA

  • Full Time

Disney

RESPONSIBILITIES:

  • Proactively manage all pertinent calendar(s) with alertness to agendas, deadlines, and potential conflicts
  • Partner with production leadership to effectively manage changing schedule priorities and communicate to all involved parties
  • Coordinate production schedule requests with executive team, ancillary production and corporate departments as needed
  • Negotiate with other productions and departments for studio screening and conference room bookings as needed
  • Establish a positive rapport with other assistants, department managers, and studio leadership
  • Actively participate in the assistants’ community
  • Create and support a friendly and professional atmosphere within team, department, and production offices
  • Book all travel and create detailed itineraries
  • Help assemble major events including screenings and presentations
  • Work with individuals outside of the company on a variety of activities which may include scheduling talent for dialogue recording sessions and arranging for necessary production staff and talent travel needs
  • Coordinate logistics for on and off-site meetings, social events and morale/team building events
  • Manage and reconcile department petty cash, American Express account, expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes
  • Successfully mange the day to day tasks and operations, which may include but are not limited to:

    • Phone, email and mail correspondence
    • Shipping
    • Contacts and electronic paper files
    • Working meals and department/crew catering needs
    • Office supply needs
    • Department manuals, processes, procedural documentation
    • Wiki updates
    • Organizational chart for department
    • Delegating tasks to Production Assistant’s and other team members as needed
  • Order and maintain swag and prepare gift bags as requested; manage auction and charity requests and maintain file of donated time and items
  • Arrange VIP tours and host as needed
  • Participate in the hiring process as needed
  • May be called upon to assist with special projects, including personal matters, on occasion

QUALIFICATIONS:

  • Bachelors degree preferred
  • Administrative experience supporting a dynamic and demanding office environment required, film industry experience preferred
  • Proficient in Microsoft Office, Powerpoint, Wiki, Keynote, Filemaker Pro, email and calendaring programs, and a quick learner of new applications; familiar with both Mac and PC

SKILLS:

  • Strong organizational skills and attention to detail
  • High levels of customer service, professionalism, punctuality and reliability
  • Consistent and regular follow through on all requests
  • Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
  • Ability to prioritize multiple requests and projects in fast paced deadline driven environment
  • Ability to resolve problems on the fly, creatively and resourcefully
  • An engaged team player, willing to collaborate and jump in to help
  • Strong ability to work within ambiguous environments, adaptable to ever changing circumstances, situations and people
  • Initiative to learn new skills, studio procedures, and pipeline through self and studio education

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