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Conde Nast job in
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Production Coordinator – Conde Nast – New York, NY

Company: Conde Nast

Location: New York, NY

  • Full Time

Conde Nast

Condé Nast Entertainment (CNÉ) is an award-winning next generation studio and distribution network with entertainment content across film, television, premium digital video, social, and virtual reality. In just six years since inception, CNÉ achieved profitability for its digital business ahead of schedule, reached TV-like scale for many of its digital videos, and has won Emmy and Critics’ Choice Awards, as well as garnered Academy Award and Peabody nominations. Culling from IP across Condé Nast’s iconic publishing brands, including Vogue, Vanity Fair, The New Yorker, GQ and Wired, CNÉ has produced series for Netflix, Investigation Discovery, Amazon, and more; and currently has feature films with Sony and Fox Searchlight. In addition, the Next Gen Studio produces and distributes over 5,000 pieces of original digital video content a year delivering more than 6.7 billion video views year to date. CNÉ has an extensive digital distribution network of nearly 50 partners across 4,000 websites and ranks #21 in unique viewers in comScore’s Top 100 Properties, ahead of Buzzfeed, ESPN, Vice, Vox, Scripps, Refinery29, The New York Times, Hearst and Awesomeness.

Job Description


  • Maintain and update departmental crew lists

  • Initiate Payroll Paperwork to Freelance Crew and DayPlayers

  • Follow-up to ensure that Start Paperwork is completed in advance of work

  • Review Start Paperwork for accuracy and submit to Payroll Company

  • Establish electronic timecard accounts for New-Hires

  • Review and approve Timecards

  • Follow-up to ensure that Timecards are submitted in a timely manner

  • Prepare and submit Payroll for processing

  • Review and code payroll invoices

  • Prepare weekly payroll reports

  • Maintain and update departmental contact, vendor, and resource lists.

  • Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

  • Originate Vendor Contracts and Purchase Orders

  • Organize and manage purchase orders, invoices, and T&E.

  • Follow-up on outstanding invoices and organize year end accruals

  • Track and report expenditures, process invoices, and reconcile PCards.

  • Maintain various departmental shoot calendars, spreadsheets, reports, and documents.

  • Archive production documents and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.

  • Support Production Managers and Producers to coordinate crews, equipment, resources and logistics as necessary for production

  • Support Production Management team with various projects, shoots, and departmental needs.

  • Additional duties as required to maintain efficient and effective production environment


  • Minimum of 2 years of relevant Production Management in the television, media, or digital video production realm required

  • College degree required

  • In-depth understanding of payroll practices and labor laws.

  • Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.

  • Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.

  • Ideal Candidate must be highly organized, extremely detail-oriented, and efficient

  • Ideal Candidate should be self-starter who takes initiative.

  • Ideal Candidate must work well under pressure to meet deadlines.

  • Ideal Candidate must have professional and effective communication skills.

What happens next?

If you are interested in this opportunity, please apply below and we will review your application as soon as possible. Please note that due to the high level of applications we receive, it is not always possible for us to respond to each applicant in person. Should your profile fit this open position we will contact you within approximately 4 weeks. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

C ondé Nas t is an equal opportunity workplace.

Duties and responsibilities may be adjusted based on years of experience.

Salary is also commensurate with experience.

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