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Wednesday, November 20th, 2019

True Film Production job in
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Office Admin for Video Production Company – True Film Production – New York, NY


Company: True Film Production

Location: New York, NY

  • Full Time

True Film Production

OFFICE/ADMINISTRATIVE ASSISTANT

True Film Production is looking for ROCKSTAR Office/Admin to assist our Production and Leadership Team. Duties of the Administrative Assistant include providing support to our leadership team and employees, assisting in daily office needs and managing our company’s general administrative activities.

Our Story:

A creative video production agency whose passion is defining stories, connecting people, and creating impact. We pride ourselves on truly understanding our client’s needs, developing content strategies that align with their goals and creating visions that exceed expectations.

CORE VALUES

As passionate storytellers, our core values aren’t just words we hang on a wall. They are the foundation for who we are and everything we do. Some may see these values as our identity.

Demonstrate extreme care.

We partner with brands and treat them as our own. This means we work together as co-creators to produce a visual product that goes far beyond the status quo.

Keep growing and learning.

There’s always a better way or something new to learn. So we stay humble, obsess over details and work with a natural curiosity to ensure we get better every day.

Connect on a human level.

Our approach to communication relies heavily on collaboration. This powerful human connection makes the world go round and creates a happy workplace.

Embrace being uncomfortable.

We hustle, we’re bold, and we have an unrelenting willingness to try new ideas. After all, when you do things that truly matter, you must work with grit and resilience.

Strive for greatness.

Mediocrity isn’t in our DNA. We strive to become the best people in our work and personal lives, always pushing further to achieve at the highest levels of success.

Responsibilities:

Office/Admin

  • Receive and Properly Transfer all Incoming Calls and Communications
  • Coordinate Calls and Meetings for Leadership Team
  • Receive and Direct Visitors to Meeting Rooms
  • Organize Company’s Google Drive
  • File, Scan, Copy, Fax and/or Print Documents
  • Maintain Conference Room Schedules
  • Plan and Execute Team Outings/Events/Activities and Update Team Calendar
  • Ship/Deliver, Receive, Sort and Distribute Postal Mail and Packages
  • Maintain and Order Office Supplies
  • Update Company Reports
  • Review and Filter Company’s Info Mailbox
  • Book Travel Arrangements – tickets, hotels, etc.
  • Offer Day to Day Administrative Support – i.e. Calling Customer Service, Computers Breakdown, Email/Password Resets, etc.

Production Assistance

  • Prepare Agendas for Meetings
  • Sit-in and Collaborate on Creative Meetings
  • Review and Filter Talent Database and Talent Email

Marketing Assistance

  • Research Trends and Topics

Finance Assistance

  • Manage Vendor Database
  • Communicate with Client to Collect Payment and Credit Card Forms
  • Provide Account Statements
  • File Receipts and Bills
  • Prepare Employee Commission Reports

You must (have/be):

  • Possess Our Core Values (Demonstrate Extreme Care, Keep Growing and Learning, Connect on a Human Level, Embrace Being Uncomfortable and Strive for Greatness).
  • Proven Experience as an Office Administrator, Office Assistant or Other Similar and Relevant Role.
  • Excellent at Multitasking and Prioritizing.
  • Strong Organizational Skills.
  • Possess an Extreme Attention to Detail.
  • Excellent Communication and Interpersonal Abilities.
  • Able to Identify, Understand and Help Solve Problems.
  • Strong Work Ethic and Team Oriented.
  • Able to Follow Protocol and Take Direction on Assigned Tasks.
  • Effective Decision Maker — Able to Assess Situations, Consider Acceptable Alternative Solutions and Make Timely Decisions.
  • Strategic Planner.
  • Familiar with Google Suite (Drive, Docs, Sheets and Slides)and Slack
  • Always Possess a Patient, Positive and Mature Attitude.
  • Friendly And Outgoing.
  • Deadline Driven.
  • Interest in Video Production Management is a Huge A+.

*Please include a cover letter response on how and/or why you match our core values when submitting your resume.

Job Types: Full-time, Part-time

Experience:

  • Office Administration: 2 years (Preferred)
  • quickbooks: 1 year (Preferred)

Work authorization:

  • United States (Preferred)

Work Location:

  • One location

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Typical start time:

  • 10AM

Typical end time:

  • 6PM

Schedule:

  • Monday to Friday

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