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Executive Assistant – ViacomCBS – New York, NY


Company: ViacomCBS

Location: New York, NY

  • Full Time

ViacomCBS

About The Brand:[Nickelodeon, now in its 40th year, is the number-one entertainment brand for kids. It has built a diverse, global business by putting kids first in everything it does. The brand includes television programming and production in the United States and around the world, plus consumer products, digital, location-based experiences, publishing and feature films. Nickelodeon and all related titles, characters and logos are trademarks of ViacomCBS Inc. (NASDAQ: VIA, VIAB).]Overview and Responsibilities:[

Overview:

We’re seeking an experienced Assistant to support a high profile executive with day-to-day operation of the department through a full-range of administrative projects. Does this sound like you?

Responsibilities:

  • Maintain accurate appointment calendars, contacts and meeting-specific distribution lists via Outlook
  • Coordinate internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners
  • Telephone coverage. Answer all incoming telephone calls: screening, prioritizing and relaying messages
  • Correspondence. Compose and disseminate e-mails, memos, announcements and mail for supervisor and department, responding to all inquiries in a timely manner. Copying, scanning and faxing business documents as needed
  • Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries
  • Prepare, submit and file T&E reports
  • Aid in the assembly and editing of programming deck PowerPoint presentations
  • Track and ship all incoming and outgoing packages
  • Design and update departmental documents, charts and forms via Word & Excel
  • Work efficiently & effectively with Viacom Media Networks’ support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed.

]Basic Qualifications:

  • Bachelor’s degree required
  • Minimum of 2 years as an assistant to a senior-level executive, preferably in the entertainment or related media industry
  • Adept with PC computers and standard office equipment. Proficient in Microsoft Office software: Word, Outlook, PowerPoint and Excel

Additional Qualifications:

  • Professional and personable attitude with an emphasis on composure, flexibility and discretion
  • Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization, particularly senior levels
  • Outstanding oral and written communication skills
  • Organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
  • Proven ability to act autonomously in day-to-day activities
  • Flexible availability out of office hours to handle priorities

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