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Associate Director of Production and Technology, The Forum – Columbia University – Manhattanville, NY

Company: Columbia University

Location: Manhattanville, NY

  • Full Time

Columbia University

  • Requisition no: 499690
  • Work type: Full Time
  • Location: Manhattanville
  • School/Department: Office of the President
  • Grade: Grade 13
  • Categories: General Administration, Other

The Forum at Columbia University

Columbia’s Manhattanville campus is designed to bring together diverse academic disciplines while welcoming the wider community to experience a shared space for civic life. The Forum is a new multipurpose venue that provides a welcoming gateway to the campus. With its world class meeting space able to host an array of academic conferences and public forums, scholars and thought leaders from many fields come together at The Forum to share ideas. The upper floors feature a 430-seat auditorium, gathering spaces, and five meeting rooms with state-of-the-art technology. The ground floor is utilized for a range of activities, from exhibits to University events as well as educational programming and other community functions.

Position Summary

Reporting to the Director of Events, the Associate Director, Production and Technology, oversees the interface of operations and event planning at The Forum. Leading production and technical operations for multiple, concurrent events at The Forum, the Associate Director supervises production and AV staff; oversees building AV and technology systems; and maintains up-to-date working knowledge of audio, film, video, and lighting systems in compliance with University policy and relevant venue and equipment safety standards. This position requires frequent evening and weekend hours.


  • Working in close collaboration with The Forum staff and event sponsors, oversees production and technical staffing for activities held in The Forum venues, including conferences, seminars, productions, public programming, and venue rentals.
  • Communicates with diverse constituencies to accurately plan and execute concurrent multiple events; anticipates and meets the technical, production, and operational needs for events; advises on venue policies and industry best practices.
  • Ensures that Forum policies, systems, and procedures provide for safe and effective operations, in compliance with University policy and theatrical safety standards.
  • Anticipates and meets the technical and production needs of performances and events, recognizing and resolving problems in a timely manner, and advising on best practices and venue policies.
  • Serves as The Forum’s management representative at assigned events, oversees production activity during rehearsals and events, and ensures production and customer service standards are met.
  • Supervises production and AV staff, including recruiting, training, and scheduling of technical crew.
  • Responsible for the operation and security of The Forum’s audio, film, lighting, rigging, and video systems and equipment.
  • Oversees the general maintenance, safe operation, circulation, and inventory management of AV and technical equipment; researches and makes recommendations on repairs and replacements in a timely fashion.
  • Participates in the accurate maintenance of schedule and production information in event database; produces reports from this database with point-in-time or year-to-year analysis.
  • Stays abreast of new technologies and best practices.
  • Develops and maintains documentation for best practices.
  • Shares responsibility for building-wide and venue-specific lock-up, security, and emergency procedures.
  • Performs other related duties as required.

Minimum Qualifications

  • Bachelor’s degree or its equivalent required.
  • Minimum seven years of related experience is required.

Preferred Qualifications

  • Expertise in production management, design, and direction, with competence in various technical sub-disciplines.
  • Advanced working knowledge of the equipment, techniques, and practices of technical production for live events, including audio, lighting, video presentation, videography, and livestreaming.
  • Expert level knowledge and experience in video production for live events, including: graphics operation (PowerPoint, Keynote, Playback Pro), multiformat video switcher systems (Barco S3-4K), production camera switchers (Blackmagic ATEM), complex video/graphics matrix, routing and conversion systems, large-format projectors. Videography and web-streaming systems, technologies and procedures, including robotic cameras, Wirecast, and RTMP.
  • Computer literacy, up to and including working knowledge of productivity and data management software (e.g., Filemaker, Excel, Word), graphics software (e.g., Photoshop, Illustrator, InDesign, After Effects, PowerPoint, Keynote), as well as knowledge of networking systems, cloud-based backup systems and digital file management.
  • Knowledge of basic AV support for conference rooms including Zoom, Skype, and other videoconferencing technologies.
  • Experience with audio production of live events and familiarity with theatrical lighting, a plus.
  • Must be highly organized, motivated, flexible, and able to handle high-volume workload, manage concurrent projects, meet deadlines and work as part of a team.
  • Excellent judgment with strong written and verbal communication skills.
  • Strong leadership and people skills with ability to build and foster relationships with diverse constituencies.
  • Demonstrated experience supervising staff and leading teams.
  • Desire to work in a collaborative environment that values innovation and creative problem-solving.
  • Must be able to work flexible hours, including some evenings and weekends.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: May 14 2019 Eastern Daylight Time
Applications close:

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