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Sesame Workshop job in
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Administrative Assistant – Sesame Workshop – New York, NY


Company: Sesame Workshop

Location: New York, NY

  • Full Time

Sesame Workshop

Sesame Workshop is looking for an Administrative Assistant to work in our production department. This candidate will provide all day to day administrative support for 2 Vice Presidents. The right candidate should be organized with an attention to detail, excellent time management skills and be able to use discretion when needed.

Responsibilities:

  • Create and manage expense reports for all corporate card production related expenses
  • Answers and screens all incoming phone calls
  • Schedule all appointments/meetings and maintains calendars
  • Prepare scripts for weekly Content Review meetings; manages Content Review calendar
  • Responsible for completion of expense reports
  • Manage all travel arrangements
  • Coordinate and processes bi-weekly employee timesheets & team PTO calendars
  • Hires and manages year-round intern program
  • Coordinate meetings including AV and communications tools as needed
  • Runs production office bullpen and acts as an additional PA when in Production
  • Schedule and coordinates studio visits for staff, company clients, celebrities, etc.
  • Manage Daily Security lists with KAS
  • Create presentation decks and sources materials for staff, department, and external meetings
  • Complete all awards submissions for Sesame Street and coordinates ceremony RSVP’s and tickets; Acts as liaison between Sesame and HBO’s Awards and Talent Relations teams
  • Create and distribute the master Sesame Shooting calendar for all projects in Production and Production Management Project Tracker
  • Special Projects as directed including Control Room/Script PA for shoots and managing all Film Green paperwork

Qualifications:

  • Bachelor’s degree or equivalent experience
  • Up to 1 year of experience in TV Production and/or as an Administrative Professional is preferred
  • Demonstrated experience with Microsoft Office Suite: Excel, Word, PowerPoint

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