Touchdown Media & Productions, a leading multicultural and multi-platform media company is seeking an organized, detail-oriented Executive Assistant with excellent communication skills to support the Principal with both business and personal tasks to ensure efficient, professional day-to-day operations. This position includes a wide variety of complex administrative tasks requiring initiative, strong attention to detail and the ability to multi-task effectively.
Provide calendar and travel management with prioritization of requests based on Principal’s initiatives. Coordinate details for meetings.
Create and maintains necessary tracking/coordination spreadsheets. Scanning, filing and other administrative tasks. Prepares meeting agendas and coordinates meeting minutes.
Exercise discretion, confidentiality and independent judgment when handling day to day issues.
Manage Social media platforms for the company and the Principal.
Excellent communication skills: Communicates ideas clearly (written & verbal) and follows up regarding ongoing status of assigned projects; listens attentively to others, develops/maintains effective working relationships. Maintains a positive attitude and a calm demeanor in the face of change or challenges. Proficient in spelling, punctuation, grammar and basic business math.
Self-Motivation: Adapts readily to changes in routine; works effectively and productively in a fast-paced environment; requires limited guidance and direction; is reliable and dependable and results-oriented. Motivated, creative, tenacious; willing to ask questions, research issues and take on challenging projects/assignments.
Administrative Skills: Possesses ability to organize, prioritize and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency. Works to complete goals, tasks and plans, anticipates potential problems and creates effective solutions.
Cognitive Skills: Ability to quickly determine potential issues, identify information needed to analyze potential options for resolution; gathers sufficient input before recommending or implementing solutions; communicates concerns and decisions effectively to team. Ability to use sound judgment and discretion in order to complete tasks with little to no supervision.
2-3 years of related work experience
Proficient in English and good knowledge of Bollywood Film Industry
Some college, Bachelor’s Degree in business-related field preferred
Excellent skills with Microsoft Office, Social Media platforms, generally used software (Adobe Acrobat, docu-sign, etc.), and ability to learn company-specified software if required
Valid driver’s license and reliable transportation
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