Executive Assistant, Studio Business Affairs – The Walt Disney Studios – Burbank, CA
Company: The Walt Disney Studios
Location: Burbank, CA
The Walt Disney Studios
Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Walt Disney Studio Motion Picture Production, Business Affairs at The Walt Disney Company might be right for you.
Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that negotiates business terms for directors, producers, writers, actors and rights acquisitions in connection with our Disney live-action films and would work with some of the most creative, intelligent people in the business. Join us – apply today!
This position currently reports to Senior Vice President, Business Affairs.
You would be responsible for the day-to-day workings of the leader(s) you support. You would support a team that negotiates and concludes the deals that are essential to making our film. It goes without saying that there will be expense reports, hundreds of phone calls and endless calendar jockeying but it is the relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business – and business needs – inside and out, you’ll also need deep knowledge of the leadership and workings of the Walt Disney Studios and of related departments across the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:
- Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
- Conduct research and fact-check existing work – you’ll have tasks that you “own” completely and will provide regular assistance on others;
- Draft deal summaries to be used by the legal department in the creation of long-form contracts;
- Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
- Understand the day’s priorities so you can be strategic about how you direct phone calls;
- Schedule conference rooms, meetings and video chats;
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
- Draft letters and emails on behalf of your leaders;
- Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
Basic Qualifications :
- At least 2 years supporting a Vice President and/or equivalent experience, preferably within the entertainment industry and/or legal field;
- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
- Desire to immerse yourself fully and learn all aspects of your executive’s business;
- Ability to multi-task and prioritize deadlines/deliverables;
- Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
- A calm head and steady hand to deal with the unexpected;
- “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
- Complete reliability handling confidential, often highly sensitive information;
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
- Very strong organizational skills and extreme attention to detail; and
- A highly professional demeanor, positive outlook and a can-do attitude.
- Experience at The Walt Disney Company
- Experience working in a large public corporation; and
- Good knowledge of the entertainment industry with a focus on major studio Business Affairs and Legal, talent, talent deals and key talent representatives.
Required Education :
- Bachelor’s degree and/or equivalent experience
Preferred Education :
- Master’s degree
Additional Information :
Some of the perks we offer include:
- Admission to our theme parks, paid time off, 401K participation, a retirement savings plan, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement-just to name a few!