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Constantin Film Development, Inc. job in
Los Angeles, CA at nycfilmcrew.com - Crew Gigs - Film Jobs - TV Jobs

Executive Assistant – Constantin Film Development, Inc. – Los Angeles, CA


Company: Constantin Film Development, Inc.

Location: Los Angeles, CA

  • Full Time

Constantin Film Development, Inc.

Executive Assistant – Constantin Film/LA

Our company is seeking to hire an Executive Assistant to complete administrative and secretarial tasks, supporting the co-president and executive team in order to increase overall efficiency and productivity. The candidate we select will be expected to run both personal and business errands. Our fast-paced environment requires a quick learner who can multitask and patiently interact with many personalities. The employee will be expected to assist the company’s Co-President with day-to-day workflow including but not limited to support with a high-profile television show currently in production and several feature film projects poised to go this year. This is a very busy desk and an excellent opportunity for anyone interested in pursuing a career in scripted development and/or producing for Film and TV. The desk also acts as a point person for the delivery of marketing assets between several of our high-profile collaborators.

General job duties:

  • Cover phones, schedule calendars and handle all admin support for two senior execs
  • Provide reading support of incoming submissions: books, scripts, articles, samples
  • Help organize and gather script notes
  • Attend screenings for executive when the executive is unavailable and give a report
  • Create, maintain, check availability, and distribute writer, director, cast and crew lists
  • Manage phone log, answer phones, and roll calls
  • Update and maintain contacts
  • Maintain incoming available submissions log, outgoing submissions log, incoming samples log, and other databases
  • Create submission letters and send outgoing submissions
  • Read email and take dictation for responses
  • Maintain calendars, schedule meetings and make restaurant reservations
  • RSVP to screenings and events
  • Create monthly expense reports and make copies of pertinent backup
  • Greet guests and maintain the cleanliness of executive offices
  • Prepare and send packages/mail
  • Make photocopies, shred documents, keep office supplies stocked
  • Maintain and organize files.
  • Research projects (box office data, development research, project-related research, etc.)
  • Make travel arrangements (domestic and international), create detailed travel itineraries
  • Manage interns
  • Order and pick up working lunches
  • Take meeting and conference call minutes
  • Track project-related social media and blogger activity
  • Send out coverage to readers and to the internal development list
  • Perform rights checks on potentially available material and IP

The ideal candidate must have the following qualities:

  • Work independently with strong and proactive follow-through
  • Must be extremely detail-oriented
  • Adjusts well to a fast-paced, demanding work environment where priorities frequently change
  • Ability to multi-task and prioritize daily workload
  • Ability to meet tight deadlines and manage multiple projects at once
  • Proven ability to handle confidential information and be trustworthy
  • Excellent verbal and written communication skills
  • Excellent organization discipline and diligent attention to detail
  • Experience scheduling travel logistics
  • Flexible to work on and off-site as needed.

The ideal candidate is required to be proficient in:

Microsoft Office (Word, Excel, PowerPoint)

Mac OS

**Candidate must possess a valid driver’s license and an insured vehicle.

This is a full-time position (40 hours) working 5 days a week.

Full-time benefits start after a 30-day probationary period.

Typical working hours are M-F 9 AM-6 PM.

Job Type: Full-time

Salary: $40,000.00 to $45,000.00 /year

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Typical start time:

  • 9AM

Typical end time:

  • 6PM

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • High stress tolerance — thrives in a high-pressure environment

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