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Executive Assistant – CBS – West Hollywood, CA


Company: CBS

Location: West Hollywood, CA

  • Full Time

CBS

Executive Assistant

REF#: 35088

CBS BUSINESS UNIT: Showtime

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: West Hollywood, CA

DESCRIPTION:

POSITION SUMMARY:

Executive Assistant to support VP of Original Programming and Director of Original Programming.This assistant will perform an array of administrative and project management duties which include, but are not limited to, the responsibilities listed below.

PRINCIPAL RESPONSIBILITIES:

Managing High-Volume Calendars:

Utilizing tools such as Studio System, the assistant is expected to learn of key clients and their relationships with the executives so they may schedule or reject meetings as necessary.

Reasonably schedule meetings/calls, ensure that the executives have locations secured for these meetings in advance, place meetings/calls on their calendars, and remind executives of upcoming scheduled items.

Prepare by confirming external meetings, researching potential projects, researching upcoming meeting participants, and printing or flagging material relevant to meetings in advance

Ensure executives are on-time for meetings/calls, manage delays by communicating with affected parties, and create contingency plans for issues that may arise due to their high-volume schedules.

Coordinate table reads and screenings on behalf of programming and the executives

Managing Phones/Emails & Logs:

Answering Phones, rolling calls, and prioritizing calls as necessary.

Maintain up-to-date, informative call and email logs throughout the day

Managing Submissions, Development Deals, & Productions

Keep submission logs as necessary, which track: project name, date received, auspices, longline, and sender/submitting agent and prepare submission logs for submission before creative.

Track submissions and maintain a list of emails which need responses from the executives. Follow-up with the executives as necessary regarding emails which require responses

Reviewing new submissions, scripts and revisions, and providing comprehensive feedback as necessary

Coordinating Travel Arrangements:

Arranging travel as needed from departure from office/home to return including arranging and confirming ground travel, air travel, and lodging

ADDITIONAL RESPONSIBILITIES

Circulating confidential and timely information and materials to the appropriate parties

Maintaining an excel spreadsheet of current limited series/special events in development at other networks

Working directly with the directors, writers, producers and post production team on projects in development and/or filming in various capacities as necessary

Completing and submitting expense reports

QUALIFICATIONS:

Required:

  • Previous assistant experience.
  • MS Word, Excel, PowerPoint, and Outlook.
  • Experience rolling calls.
  • Knowledge of the media/entertainment industry.

Preferred:

  • 2 years of Entertainment industry experience

ABOUT US:

SHOWTIME continues to make its mark across the cultural landscape with one of the most successful programming lineups in television. The SHOWTIME programming slate features original series including Emmy® nominated limited series ESCAPE AT DANNEMORA, BILLIONS, HOMELAND, SHAMELESS, THE CHI, RAY DONOVAN, THE AFFAIR, KIDDING, BLACK MONDAY, THE LOUDEST VOICE, CITY ON A HILL and ON BECOMING A GOD IN CENTRAL FLORIDA. SHOWTIME continues to raise the bar with fresh content including upcoming series THE L WORD: GENERATION Q, BACK TO LIFE, THE GOOD LORD BIRD and WORK IN PROGRESS. The network’s eclectic, brand-defining programming is further distinguished by the captivating offerings of SHOWTIME Documentary Films, including docuseries THE CIRCUS: INSIDE THE WILDEST POLITICAL SHOW ON EARTH, Emmy-nominated WU-TANG CLAN: OF MICS AND MEN and THE FOURTH ESTATE and upcoming documentary films THE KINGMAKER and READY FOR WAR. SHOWTIME Sports continues to dominate with its flagship franchise SHOWTIME CHAMPIONSHIP BOXING® and the Emmy Award-winning series INSIDE THE NFL. SHOWTIME is currently available to subscribers via cable, DBS and telco providers, and as a stand-alone streaming service through Amazon, Apple®, Google, LG Smart TVs, Oculus Go, Roku®, Samsung and Xbox One. Consumers can also subscribe to SHOWTIME via Amazon’s Prime Video Channels, DirecTV Now, FuboTV, Hulu, Sling TV, Sony PlayStation™ Vue and YouTube TV. The network’s authentication service, SHOWTIME ANYTIME, is available at no additional cost to SHOWTIME customers who subscribe to the network through participating providers. Subscribers can also watch on their computers at [1] www.showtime.com and [2] www.showtimeanytime.com.

References

Visible links

  • http://www.showtime.com
  • http://www.showtimeanytime.com

EEO STATEMENT:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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