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Team Assistant – TV and Production – NBCUniversal – London


Company: NBCUniversal

Location: London

  • Full Time

NBCUniversal

London

Employer: Canival Films
Industry: TV Drama
Job Title: Operations Team Assistant
Role type: Permanent

RESPONSIBILITIES

  • The role will report to and support the Business Team which consists of 3 lawyers
  • The role requires a high energy, reliable and pro-active team member to support the Business Team by:
  • Providing day to day administrative support, ad hoc secretarial support including diary management, preparing all necessary documentation for the same, filing hard copies and maintaining hard and soft files and systems, email monitoring, filing and mail and call management
  • Organising weekly team meetings plus related paperwork
  • Making travel arrangements and collecting travel documentation and receipts, where required
  • Preparing and processing expense reports, ensuring timely settlement of expenses and credit card activity
  • Organising events, including planning and coordinating of all elements necessary
  • Helping set up new starters in the team and working with HR, IT, Facilities and other relevant central teams to ensure smooth management of new and departing team members
  • Overseeing invoice and billing management with the Finance team and external third parties, tracking contractual payments for Carnival’s records and reconciling the same
  • Assisting with deal closings, coordinating signatures, ensuring all paperwork is filed and circulated to relevant parties and internal systems updated
  • Co-ordinating with internal and external parties on behalf of the Team and acting as the key point of contact for internal teams (e.g. Distribution, Consumer Products, HR, Facilities, IT and Finance) as well as external parties such as agents, broadcasters, third party advisors
  • Issuing third party licences for the use of stills and clips from the Carnival production portfolio
  • Co-management of the Runner scheme, including recruitment and any day to day management requirements to maintain a meaningful and collaborative scheme


REQUIREMENTS:
The role requires someone who:

  • uses their initiative and learns to pre-empt the needs of the team
  • has emotional intelligence, professionalism and is genuinely approachable, understanding and dynamic
  • inspires trust in others and is a good ambassador for the team and Carnival
  • strives for the best and is solutions-orientated
  • is able to work with a diverse team from creative and production personnel through professional advisers, marketeers, HR, PR, distribution, sales, tax and finance
  • is autonomous and readily assumes responsibility
  • is self-motivated and a natural multi-tasker
  • is highly organised, fast and efficient
  • presents clearly and gets to the point
  • is committed/dedicated to the team, the business of production and will go the extra mile
  • is computer literate with specific strength in Excel, Word and data management systems

The candidate must be able to demonstrate as much of the above through their CV (both in respect of professional path and extra curricular achievements) and in interview

Qualifications/Requirements

N/A

Sub-Business

NGDI Studios

Career Level

Experienced

City

London

State/Province

– –

Country

United Kingdom

About Us

International Studios delivers award-winning international television to millions across the globe. Based in London, NBCUniversal International Studios’ in-house production labels include: Carnival Films, Monkey Kingdom and Australian-based Matchbox Pictures. Additionally, NBCUniversal International Studios operates a joint production venture with Working Title Television and Heyday Television, owns an equity stake in LARK Productions in Canada (Motive) and has a first look deal with Hardy Son & Baker and 87 Films. It also operates a prolific global formats business, which licenses and produces content in over 70 territories worldwide.

Notices

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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