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Tuesday, December 10th, 2019

Executive Assignments job in
London at - Crew Gigs - Film Jobs - TV Jobs

PA/Office Manager – Media Production team

Company: Executive Assignments

Location: London

  • Full Time

Executive Assignments

This role involves providing full administrative support to the CEO, MD and small Media Production team. Due to specific projects a need has arisen for this additional resource. Experience within TV/Media would be advantageous but not essential. Proven experience of supporting a small busy team and office is non-negotiable. Flexible hours if required.

Key responsibilities :

PA Duties

  • Diary management for the CEO and MD as required.
  • Booking travel for CEO, MD and freelance film crew – Flights, airport parking, hotels, trains and car hire, plus any documentation and visas
  • Meetings – Arranging airport transfers, catering for business lunches, greeting guests, booking conference calls and meeting rooms.
  • Providing Film Production support – Entering data into call sheets and excel spreadsheets to manage project budget; booking/organising film crew and other creatives required for projects
  • Managing film crew invoices and payments
  • Expenses – Handling expenses for the office including credit card statements

Office Manager duties

  • Stationary and office supplies – Purchasing stationery and making sure the office is always fully stocked with all consumables. Arranging the monthly recycling collection.
  • Answering the phones and directing enquiries. Taking messages and fielding calls.
  • Answering the door, greeting guests, providing refreshments and dealing with incoming parcels and deliveries.
  • Office maintenance – Liaising with the front desk for the building and the building management regarding facilities.
  • Renewing contracts – Office Services, Company mobile phones and the health insurance.

Person Specification

  • Previous experience as mid to senior level PA or Office Manager is essential
  • A degree is desirable but not essential.
  • Polite, professional and confident phone manner as the first point of contact for the company.
  • Confidence to interact at Director level
  • A highly organised individual who can manage several tasks at once and with a high attention to detail. Needs to be proactive and efficient.
  • Must have good administration and time management skills to maintain workload and paperwork in an effective and controlled manner.
  • It’s essential that you’re comfortable using MS Excel /other spreadsheets
  • Discretion – To maintain sensitive company information.
  • Good clear spoken and accurate written English skills.
  • A high level of numeracy.
  • High level of computer literacy with solid experience of using MS Word, Excel and Outlook.
  • Flexible approach with the ability to think on your feet, resolve issues and prioritise responsibly to manage own workload.
  • Within easy commute of London Bridge

Interview now, start next week!

Job Types: Full-time, Temporary


  • Advanced Excel: 3 years (Preferred)
  • Office management or PA: 5 years (Preferred)
  • Media Production (good to know, not essential): 1 year (Preferred)


  • Bachelor’s (Preferred)


  • London, Greater London (Required)


  • Fluent English (Preferred)


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