This role involves providing full administrative support to the CEO, MD and small Media Production team. Due to specific projects a need has arisen for this additional resource. Experience within TV/Media would be advantageous but not essential. Proven experience of supporting a small busy team and office is non-negotiable. Flexible hours if required.
Key responsibilities :
Diary management for the CEO and MD as required.
Booking travel for CEO, MD and freelance film crew – Flights, airport parking, hotels, trains and car hire, plus any documentation and visas
Meetings – Arranging airport transfers, catering for business lunches, greeting guests, booking conference calls and meeting rooms.
Providing Film Production support – Entering data into call sheets and excel spreadsheets to manage project budget; booking/organising film crew and other creatives required for projects
Managing film crew invoices and payments
Expenses – Handling expenses for the office including credit card statements
Office Manager duties
Stationary and office supplies – Purchasing stationery and making sure the office is always fully stocked with all consumables. Arranging the monthly recycling collection.
Answering the phones and directing enquiries. Taking messages and fielding calls.
Answering the door, greeting guests, providing refreshments and dealing with incoming parcels and deliveries.
Office maintenance – Liaising with the front desk for the building and the building management regarding facilities.
Renewing contracts – Office Services, Company mobile phones and the health insurance.
Previous experience as mid to senior level PA or Office Manager is essential
A degree is desirable but not essential.
Polite, professional and confident phone manner as the first point of contact for the company.
Confidence to interact at Director level
A highly organised individual who can manage several tasks at once and with a high attention to detail. Needs to be proactive and efficient.
Must have good administration and time management skills to maintain workload and paperwork in an effective and controlled manner.
It’s essential that you’re comfortable using MS Excel /other spreadsheets
Discretion – To maintain sensitive company information.
Good clear spoken and accurate written English skills.
A high level of numeracy.
High level of computer literacy with solid experience of using MS Word, Excel and Outlook.
Flexible approach with the ability to think on your feet, resolve issues and prioritise responsibly to manage own workload.
Within easy commute of London Bridge
Interview now, start next week!
Job Types: Full-time, Temporary
Advanced Excel: 3 years (Preferred)
Office management or PA: 5 years (Preferred)
Media Production (good to know, not essential): 1 year (Preferred)