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Administrative Assistant- TV/ Production – Handle Recruitment Ltd – London


Company: Handle Recruitment Ltd

Address: London


  • Full Time

Handle Recruitment Ltd

A rare and exciting opportunity to be part of a Globally renowned media giant!

We are seeking a highly skilled Administrative Assistant/ Production Secretary with recent experience in TV/ Film Production.

This position will provide senior administrative support for an Executive lead, with some further team support as required.

The successful candidate will be a collaborative team member with a friendly work style. Must be exceptionally well-organised, able to effectively multi-task & prioritise, and take initiative.

Key Qualifications:

  • Previous executive administrative experience, preferably in entertainment
  • Excellent organisation skills, acute attention to detail, ability to juggle multiple tasks in a fast-paced, and time sensitive environment
  • Proven track record of meeting deadlines and taking initiative to make confident decisions quickly and under pressure
  • Experience in managing complex diaries and schedules for multiple executives and/or teams
  • Must possess a “can-do” attitude for all situations
  • Excellent written and verbal communication skills and professional demeanour
  • Demonstrates a proactive ability to anticipate needs and changes, then react efficiently with independent/sound judgement
  • Has a passion for learning new things, continuous improvement and sharing best practices
  • Direct experience dealing with sensitive and confidential information with integrity
  • Determined, self-motivated and eager to take on new challenges
  • Exceptional worth ethic, discreet and trustworthy
  • Must be confident to make complicated decisions on their own when needed and able to explain their reasoning
  • Ability to influence others; manage conflict appropriately, know when to delegate issues upward
  • Able to anticipate change and react efficiently & expeditiously
  • Overall ability to understand and retain new information quickly
  • Calm under pressure
  • Experience planning, managing and executing events and meetings
  • Ideally, experience of creating spreadsheets to manage costs and analyse

budgets

  • Ideally, some knowledge of or experience in television or film production
  • Ability to establish and maintain effective business relationships

Description:

  • Provide full administrative support to Production and Post Production Executives.
  • Ability to manage cross-functional calendars with heavy calendaring, while supporting the overall team
  • Organise meetings via live, video conference and conference calls
  • Quickly develop an understanding of the teams operations, culture, policies and procedures
  • Help plan and execute off site meetings for team
  • Consistent interaction with top Executive Admins and Executives
  • Handle and maintain highly confidential and sensitive information
  • Strategic thinking needed, able to understand the business and see the “big picture”
  • Ability to excel working with complex and different personalities diplomatically
  • Proactively manage team support, ranging from printer management, supplies, facilities and more
  • Completing expense reports
  • Help with on-boarding new employees
  • Efficient in the use of MS Office, and Apple software including iCal, Keynote, Numbers, Pages

along with additional knowledge of Excel

  • Contribute a fun and creative approach to team

This role is due to start ASAP for a duration of 6 months, with possibility of extension. We are unable to consider candidates on a notice period of more than one week, given the urgency with this hire.

Handle actively welcomes applicants from under-represented backgrounds

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