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Support Services Specialist – The E.W. Scripps Company – Cincinnati, OH


Company: The E.W. Scripps Company

Address: Cincinnati, OH


  • Full Time

The E.W. Scripps Company

The Scripps Howard Foundation is seeking an experienced, energetic Support Services Specialist to join a small but dedicated team of professionals. We are seeking candidates who are passionate about supporting others in our mission of improving lives through journalism, childhood literacy and community giving. This position will be responsible for a variety of bookkeeping, administrative and support services. We are seeking a highly organized, detail-oriented individual with a record of success in similar positions and proficiency with Office 365 and accounting software/tools. This position will be in Cincinnati, OH, with some travel (5-10%) required.

Primary Purpose: The Office Support Specialist provides an array of administrative, office and bookkeeping services in support of the Scripps Howard Foundation’s mission.

Key responsibilities:

Bookkeeping

  • Responsible for accounts payable, including invoices, grants, reimbursements, etc.
  • Reconcile gifts made via payroll deductions
  • Maintain reports and schedules to assist in cash needs projections, budgeting, auditing and tax filings

Administrative and Support Services

  • Answer and route calls; open and route mail
  • Provide administrative support to the CEO (maintaining calendar and scheduling meetings, booking travel, completing expense reports)
  • Gather and maintain Foundation files and records, including legal records and filings, photo and video files, accounting records,
  • Enter data into donor database
  • Prepare, mail and maintain donor thank you letters
  • Execute a variety of mailings, both electronic and physical, including maintaining and updating mailing lists, merging emails/letters, stuffing and mailing.
  • Plan board and staff recognitions and celebrations
  • Provide support for event planning, as needed

Other

  • Manage Volunteer and Matching gifts program, working with vendors and Scripps accounting to ensure payment, tracking, and promotion of the programs

Requirements:

  • Bachelor’s degree or a high school diploma with three to five years of support experience that includes duties such as word processing, data entry and bookkeeping
  • Ability to lift 30 pounds
  • Experience with Workday accounts payable preferred
  • Experience with Office 365 required-Excel, Word, Outlook, Powerpoint, Forms, Sharepoint, One Drive
  • Experience with accounting software and/or donor database a plus
  • Overtime required at various times throughout the year
  • Some travel required (5-10%)

Skills and Abilities:

  • Detail oriented
  • Highly organized – ability to multitask and manage multiple projects and deadlines.
  • Positive outlook; team player
  • Anticipates needs
  • Excellent follow-up and customer service skills
  • Ability to rapidly learn in a changing environment
  • Ability to recommend process improvements
  • Passion for the mission
  • Professional phone manner

About the Scripps Howard Foundation

The Scripps Howard Foundation supports philanthropic causes important to The E.W. Scripps Company and the communities it serves, with a special emphasis on excellence in journalism. At the crossroads of the classroom and the newsroom, the Foundation is a leader in supporting journalism education, scholarships, internships, minority recruitment and development, literacy and First Amendment causes. The Scripps Howard Awards stand as one of the industry’s top honors for outstanding journalism. The Foundation improves lives and helps build thriving communities. It partners with Scripps brands to create awareness of local issues and supports impactful organizations to drive solutions.

The E.W. Scripps Company (NASDAQ: SSP) advances understanding of the world through journalism. As the nation’s fourth-largest independent TV station owner, Scripps operates 60 television stations in 42 markets. Scripps empowers the next generation of news consumers with its multiplatform news network Newsy and reaches growing audiences through broadcast networks including Bounce and Court TV. Scripps runs an award-winning investigative reporting newsroom in Washington, D.C., and is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps has held for decades to the motto, “Give light and the people will find their own way.”

As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis on race, sex, sexual orientation, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.

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