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Project Coordinator – University of Texas at Austin – Austin, TX

Company: University of Texas at Austin

Location: Austin, TX

  • Full Time

University of Texas at Austin

Job Posting Title:

Project Coordinator

Hiring Department:

University Development Office

Position Open To:

All Applicants

Weekly Scheduled Hours:


FLSA Status:


Earliest Start Date:

Jul 08, 2019

Position Duration:

Expected to Continue



Job Description:

Under the direction of the assistant director of marketing and communications, the project coordinator will manage the production of development-related marketing and communications projects, planning, organizing, monitoring and documenting team activities to ensure that projects are completed on time and to specification.

Job Details:


  • Create and maintain production calendar for marketing and communications projects that support the University Development Office.
  • Assist in project intake, definition of project scope and determination of objectives, involving all relevant stakeholders and ensuring technical feasibility.
  • Develop detailed project plans to monitor and track progress for clients and team members.
  • Coordinate with internal and/or external designers, photographers, printers, videographers and other vendors to ensure projects are delivered on time and within budget.
  • Collaborate with development communications and marketing team members on editorial calendar for various development publications.
  • Manage process for working with external vendors including scoping projects, hiring, contracting, and coordinating payment for services.
  • Assist team with administrative tasks as needed.

Required Qualifications

Bachelor’s degree. Two years of professional experience in communications, product/project management, and/or writing and editing publications. Excellent written, verbal and interpersonal communication skills. Proven ability to prioritize, manage and organize multiple projects that meet deadlines and budget. Highly detail-oriented. Proven ability to write clear, concise, accurate and compelling content. Proficiency in Microsoft Office, Adobe Creative Suite, Google applications and project management software. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Three or more years’ experience managing marketing and communications projects, especially in a university or nonprofit setting. Experience writing and/or coordinating communications for donors. Proficiency with InDesign and light production design.

Salary Range

$45,000 + depending on qualifications

Working Conditions

Typical office environment.

Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

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