The job of the Film Production Coordinator is to prepare and execute all production needs for the Film Festival.
Duties and responsibilities
Responsible for requesting and proofing all signage, art, banners and print requests for the Film Festival.
Create front of house and line queue diagrams for every film venue.
Aid in creating exhibitor footprints for Virtual Cinema. Create special diagrams as needed and disseminating to necessary parties.
Coordinate art creation and production of physical Film Award Plaque
Responsible for creating a list of past/present donors, contacts, and items donated. Reach out to new and old donors, coordinate trade agreements, gather physical award elements, inventory donated items and distribute between award-winners, coordinate shipping of awards to filmmakers.
Required to track post/pre fest inventory at the warehouse. Replace inventory where needed
Hire, manage, and arrange payment for PA crew.
Train members in SXSW policies & procedures and disseminate important information before/during/after the fest. Make schedule/assignments for Production Crew Members during event.
Coordinate contractor contract agreements
Order tech production devices for Film
Enter any and all Special Events into DB, add to run of show, allocate supplies/crew/supervision as needed.
Work with sales and VR Programmer to build exhibitor list/footprint for the Virtual Cinema exhibition.
Track Production expenses
Create and maintain an archive of all past and present PA crew, staff, assistants, and Production interns with contact info, history with SX film production and invite status.
Schedule various crews, shipment arrivals and supply orders
Manage records of paid film screeners
Administer Film Festival trades
On Site Responsibilities
Provide lighting for all scheduled red carpets, photo ops, greenrooms. Involves coordinating with publicity, banners, coordinating trade with lighting company, receive lights and distribute between venues, assign PA crew, inventory/ship lights and related accessories back to lighting company.
Responsible for building and striking the Paramount Step & Repeat. Keep in communication with Banners Department during event for quality control/adherence to build and strike schedules for all Film banners.
Manage the poster gallery. Assist gallery curator with build, maintenance and strike of the gallery.
Maintain constant communication during event to ensure flow of pertinent information (talent arrivals, safety concerns, schedule changes). Foster a teamwork environment, encourage participation and diffuse negative situations.
Monitor and assist in establishing a protocol for piracy risk. Work with APD, Planning Department, Film Production Manager, Film Venue Staff Admin and Theater Managers to follow consistent protocol.
Maintain communication with scheduling peace officer and peace officer lead supervisor.
Qualifications & Skills
Ability to solve complex problems using creative solutions
Monitor and track vast amounts of inventory
Ability to Coordinate and manage multiple types of schedules
Capable of budgeting and tracking finances
Extremely organized and comfortable with multitasking.
Creating long term, meaningful relationships throughout the industry.
Having good, diverse taste across all SXSW disciplines.
Working well with all the departments in the company.
This position requires the ability to lift 25-40 pounds regularly during March event. Frequently required to sit and/or stand for long periods of time, walking multiple miles a day during the event. Manual dexterity is required for keyboard and computer use. This position requires you to stay upwards of 14 consecutive days away from home.
Direct reports ( if applicable)
Film PA Crew members
Work Location & Schedule
Position is located in Austin, Texas. Core business office hours are Mon-Fri, 10am – 6pm. Must be available to work additional hours from January – March to include evenings and weekends.