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Thursday, November 14th, 2019

SXSW job in
Austin, TX at - Crew Gigs - Film Jobs - TV Jobs

Film Production Coordinator – Seasonal – SXSW – Austin, TX

Company: SXSW

Location: Austin, TX

  • Full Time


Job purpose

The job of the Film Production Coordinator is to prepare and execute all production needs for the Film Festival.

Duties and responsibilities

  • Responsible for requesting and proofing all signage, art, banners and print requests for the Film Festival.
  • Create front of house and line queue diagrams for every film venue.
  • Aid in creating exhibitor footprints for Virtual Cinema. Create special diagrams as needed and disseminating to necessary parties.
  • Coordinate art creation and production of physical Film Award Plaque
  • Responsible for creating a list of past/present donors, contacts, and items donated. Reach out to new and old donors, coordinate trade agreements, gather physical award elements, inventory donated items and distribute between award-winners, coordinate shipping of awards to filmmakers.
  • Required to track post/pre fest inventory at the warehouse. Replace inventory where needed
  • Hire, manage, and arrange payment for PA crew.
  • Train members in SXSW policies & procedures and disseminate important information before/during/after the fest. Make schedule/assignments for Production Crew Members during event.
  • Coordinate contractor contract agreements
  • Order tech production devices for Film
  • Enter any and all Special Events into DB, add to run of show, allocate supplies/crew/supervision as needed.
  • Work with sales and VR Programmer to build exhibitor list/footprint for the Virtual Cinema exhibition.
  • Track Production expenses
  • Create and maintain an archive of all past and present PA crew, staff, assistants, and Production interns with contact info, history with SX film production and invite status.
  • Schedule various crews, shipment arrivals and supply orders
  • Administrative
  • Manage records of paid film screeners
  • Administer Film Festival trades

On Site Responsibilities

  • Provide lighting for all scheduled red carpets, photo ops, greenrooms. Involves coordinating with publicity, banners, coordinating trade with lighting company, receive lights and distribute between venues, assign PA crew, inventory/ship lights and related accessories back to lighting company.
  • Responsible for building and striking the Paramount Step & Repeat. Keep in communication with Banners Department during event for quality control/adherence to build and strike schedules for all Film banners.
  • Manage the poster gallery. Assist gallery curator with build, maintenance and strike of the gallery.
  • Maintain constant communication during event to ensure flow of pertinent information (talent arrivals, safety concerns, schedule changes). Foster a teamwork environment, encourage participation and diffuse negative situations.
  • Monitor and assist in establishing a protocol for piracy risk. Work with APD, Planning Department, Film Production Manager, Film Venue Staff Admin and Theater Managers to follow consistent protocol.
  • Maintain communication with scheduling peace officer and peace officer lead supervisor.


Qualifications & Skills

  • Ability to solve complex problems using creative solutions
  • Monitor and track vast amounts of inventory
  • Ability to Coordinate and manage multiple types of schedules
  • Capable of budgeting and tracking finances
  • Extremely organized and comfortable with multitasking.
  • Creating long term, meaningful relationships throughout the industry.
  • Having good, diverse taste across all SXSW disciplines.
  • Working well with all the departments in the company.

Physical requirements

This position requires the ability to lift 25-40 pounds regularly during March event. Frequently required to sit and/or stand for long periods of time, walking multiple miles a day during the event. Manual dexterity is required for keyboard and computer use. This position requires you to stay upwards of 14 consecutive days away from home.

Direct reports ( if applicable)

Film PA Crew members

Work Location & Schedule

Position is located in Austin, Texas. Core business office hours are Mon-Fri, 10am – 6pm. Must be available to work additional hours from January – March to include evenings and weekends.

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