Remote Project Coordinator- Film/Entertainment (Eastern Time Zone) – Remote Medical International – Atlanta, GA

The Project Coordinator is responsible for all phases of the project life cycle including defining, planning, launching, managing and closing the project. The individual works with internal and external parties to organize the various components needed to initiate, run and conclude major projects. This position is responsible for the execution of projects to exceed client expectations as well as meet corporate goals and budget requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Manage, communicate and track all aspects of assigned projects, including, but not limited to: planning, scheduling, deliverables, quality assurance, compliance, logistics, budgets, internal and external stakeholders’ expectations, issues, liability, risk, exposure, and financially responsibility.
• Execute monthly (client dependent) project sales orders and invoices by maintaining general knowledge of client contract terms & billable items, in coordination with applicable internal stakeholders, to be approved by Operations / Project Manager(s).
• Communicate to the Operations / Project Manager(s) any potential or actual issues, problems, or additional project information which could have an adverse impact with recommended solutions.
• Develop, manage and enhance operational and administrative functions and tasks, as they relate to the Project Coordinator responsibilities.
• Coordinates program or project planning and implementation, including assessing needs, setting goals and objectives.
• Establishes and communicates project timelines which integrate calendars, schedules, and tasks while monitoring progress and notify the applicable parties of project progression and/or a potential or actual disruption.
• Provides advice to participants; serves as a liaison; acts as a resource person by performing research, analyzing information, providing documentation, and preparing reports.
• Support and assist Operations / Project Manager(s) to implement budgets, meet cost standards by monitoring expenses and implementing cost-saving actions.
• With field staff associates, manage and track project site inventory and equipment (if applicable to project/client) mitigating project disruption.
• Act as the point of contact for logistical support to all applicable parties related to the assigned project.
• Document, communicate and monitor project risk, liability and exposure.
• Coordinate and support quality assurance (QA), quality control (QC), process improvement, in coordination with Operations / Project Manager(s).
• Verifies and analyzes the accuracy of all data associated with assigned projects.
• Review and approve related time sheets, expenses and applicable time-off request(s), as directed by supervisor.
• Enter Purchase Orders for Contractor / Vendor invoices for wire payments sent by RMI Accounting
• Coordinate visas for field staff and travel arrangements as necessary
• Comply with and enforce industry, corporate and other related policies and procedures.
• Maintain a through understanding of the company’s capabilities, products, and services.
• Identify business development opportunities and communicate them to the applicable staff.
• Effectively convey the RMI brand in both written and verbal business development discussions.
• Proactively train other Project Coordinators on an ongoing basis for peak team efficiency
• Identify process or project problems, propose improvements and offer suggestions to solve problems.
• Audit project billing (sales orders and invoices) in the Med Support department.
• Be familiar enough with other projects within the department in order to run the projects if needed.
• Maintain departmental continuity by participating in project updates within operational team
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This position oversees their assigned field staff on projects directly.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE:

Bachelor’s degree or equivalent from four-year College or technical school; or one to three years of related experience and/or training. Project coordination in a Film/Entertainment setting experience required.

COMPUTER SKILLS:

• Proficiency in Microsoft Office applications, and general computer & technology literacy.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Ability to balance result with other business considerations.
• Exceptional and adaptive communication skills, judgment, and decision-making.
• 2+ years experience in project coordination or project management experience
• Ability to manage time and resources for peak performance
• Ability to effectively communicate in a positive manner with all associates
• Strong presentation and public speaking skills
• Must possess ability to work collaboratively across multiple groups
• Experience in Film/Entertainment industry required.

CERTIFICATES AND LICENSES:

• PMP Certification or equivalent education and experience preferred.

WORKING CONDITIONS

All conditions, skills and abilities listed below are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

LANGUAGE SKILLS

Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other associates of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is in a standard office environment with desktop business equipment and frequent telephone calls. Noise level is moderate.

While performing the duties of this job, the associate is regularly required to sit for long periods of time. The Associate must be able to work in close contact with small and large groups. Frequent hearing and talking is required. The associate must constantly reach with hands and fingers. Extensive keyboard typing is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)